Job: Executive Assistant – Part Time

Location: Trevose, PA

We are looking for a proactive and organized Executive Assistant to support our leadership team. This role is all about managing schedules, assisting with a project, and handling a variety of administrative tasks with a friendly and professional touch. The right candidate will thrive in a dynamic environment, balancing multiple responsibilities while maintaining a positive attitude. If you enjoy multitasking, staying organized, and providing top-notch support, this position is perfect for you!

Key Responsibilities

Executive Support:

  • Manage dynamic calendars, anticipating needs and resolving scheduling conflicts for Executive Leadership.
  • Administrative tasks as needed.
  • Assist with Board Meeting Prep work

Confidentiality & Discretion:

  • Manage sensitive company and personal information.

Communication and Liaison:

  • Serve as the primary point of contact for board members, executives, and other individuals, fielding inquiries, managing sensitive information, and ensuring clear communication flow.
  • Manage the gatekeeping function, prioritizing access while calendaring
  • Assist with document preparation, proofread, and format presentations, and memos as needed.

Project and Event coordination:

  • Assist with offsite and onsite events such as partnership events, Annual Events, assistance with internal company events if necessary.
  • Other Duties as requested, directed or assigned.

Rita’s Way: Ability to embody the following fundamentals daily:

  • Be Vigilant About Confidentiality
  • Be Obsessive About Organization
  • Collaborate
  • Find A Way
  • Be Fanatic About Response Time
  • Bring It Everyday

Required Skills & Qualifications

  • Communication: Written and verbal communication skills, with a focus on grammar and professional tone.
  • Technical Savvy: Proficiency in Microsoft Office 365, Google Workspace, and CRM or project management software.
  • Organization: Ability to multitask and prioritize tasks in a fast-paced environment.
  • AI Proficiency: Ability to use generative AI (e.g., ChatGPT)
  • Education: High school diploma required; Bachelor’s degree preferred or equivalent work experience.
  • Experience: Ideally 2-5 years of experience supporting C-level executives in the scheduling function.